Privacy Policy

INCC (Indo Nihon Cultural Committee) respects your privacy. This policy explains what information we collect through incctokyo.com, why we collect it, and how it is handled.

Information we collect

We collect information directly from you when you use a form on this site:

• Performance, sponsorship and volunteer requests — name, email, phone number, city/prefecture, and details about your act, organisation or availability.
• Contact messages — name, email, phone number (optional), and the message you send us.
• Performer and admin accounts — credentials are issued directly by INCC (there is no public sign-up); account activity such as uploaded music files and schedule confirmations is stored against your profile.

We do not use tracking cookies or third-party analytics. Your browser stores one small preference — your chosen language (English or Japanese) — in local storage on your own device; it is never sent to us.

How we use it

• To review and respond to performance, sponsorship, volunteer and contact requests.
• To run approved performers' and sponsors' involvement in an event, including scheduling and music review.
• To publish approved performer, sponsor and event information on the public site, where you have given media consent.
• To protect the site against spam and abuse (see Security below).

We do not sell your information, and we do not share it with third parties for marketing.

Where it's stored

Data submitted through this site is stored with Supabase, our database and file storage provider, protected by row-level access rules so that only authorised INCC staff can view submitted requests. Event location details are shown to you via an embedded Google Map; loading that map is subject to Google's own privacy policy.

Security

Public forms are protected by basic anti-spam measures, including a hidden field that real visitors never fill in and a rate limit on repeated submissions from the same connection. We do not use this information for any purpose beyond spam prevention, and it is purged automatically after 24 hours.

Your choices

You can ask us to review, correct or delete the information you have submitted at any time by contacting us. Performers and sponsors already confirmed for a published event may have limited details (name, act or company name, image) remain on the public site as part of the historical event record, consistent with the media consent given at application.

Contact

Questions about this policy or your data can be sent through our contact page.